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SQLSTATE[23000]: Integrity constraint violation: 1062 Duplicate entry '0' for key 'PRIMARY' Zoom Policy Review - Connect

Zoom Policy Review

Asbury Global

Last Updated: 9/7/2023

CATEGORIES 

Fully online synchronous courses –The School of Counseling programs and the Bilingual M.A. in Ministry degree at Asbury Theological Seminary offer a number of required courses in a fully online synchronous format. Students who register for these sections must join the class via Zoom at the set times listed in the syllabus. No Zoom Hosts are required for these courses. These courses do not count towards the residency requirement of the degree programs. (Residency waived for bilingual MAM.)

Wilmore synchronous courses – The School of Biblical Interpretation and the Ph.D. Intercultural Studies programs have the option for students to register and attend specific face-to-face courses that meet regularly on campus for the duration of the semester through online synchronous learning. Students can register for the synchronous section and will receive the Zoom Room link one week prior to the start of the term. Starting Spring 2024, classrooms will be assigned early for courses scheduled as synchronous in order to share Zoom Room information on the syllabus as well. LITS will provide Zoom Hosts for these courses. These courses do count towards the residency of the degree programs by reducing the residential requirement by the course’s credit hours.

Hybrids and Intensives – Each semester, courses are offered on our Wilmore campus and at extension sites around the country in the hybrid and/or intensive format. The face-to-face portion of these courses is required, and the set dates and times are made available in the syllabi prior to course registration, so students can plan accordingly. See Zoom Policy if a student is not able to attend the face-to-face portion of the course. These courses do count towards the residency requirement of the degree programs unless students are approved to join via Zoom. Proposal: Classroom Technical Assistants are to be students already taking part in hybrids/intensives trained to assist with basic camera function, troubleshoot as needed and contact number with LITS in case of major issues.

 Zoom Guidelines and Expectations

  1. Students who are approved to join the course synchronously via Zoom are required to have their camera turned on for the entire duration of the class and be prepared to engage in class discussions in the same way as if they were physically present in the classroom.
  2. Students are expected to be seated at their computers, appropriately dressed, and with no distractions around them ready for class. Lounging in bed/on the couch or listening in from the car while joining synchronously via Zoom is not acceptable.
  3. Students are expected to join the Zoom Room five minutes prior to the start of class to test audio, camera, and chat features.
  4. The Zoom Host or Classroom Technical Assistant will communicate with students joining synchronously via the Zoom Chat, and students are required to leave chat open to maintain open communication.
  5. If at any time the connection is dropped, it is the student’s responsibility to immediately restart and/or reconnect to the Zoom Room. If the problem persists, the student must notify the Zoom Host and/or Help Desk to troubleshoot the issue and make every effort to rejoin the class.
  6. Please refer to Zoom system requirements here: https://support.zoom.us/hc/en-us/articles/201362023-Zoom-system-requirements-Windows-macOS-Linux

Institutional Zoom Policy

Online synchronous course instruction is available at Asbury Theological Seminary to provide access to required courses for students across the globe who may be unable to join in-person. The institution maintains a standard of requirements for online synchronous students as well as an approval process to deem their joining synchronously necessary based on the course’s delivery modality.

Schools reserve the right to select certain courses as not eligible for zoom access.

For fully online synchronous and Wilmore synchronous courses, students may work with their advisors to select these options at the time when registration is open. NO academic petitions are necessary; however, Zoom guidelines and expectations need to be reviewed by the student prior to the start of the semester.

For hybrid, intensive, and face-to-face courses not listed as synchronous, when a student requests to join the face-to-face portion via Zoom, an academic petition is required. If the student’s request falls under an ADA accommodation, please work with Disability Services (disability.services@asburyseminary.edu) to secure necessary documentation. For all other requests, use the Academic Petition form HERE and refer to the Petition Standards below.

Petition Standards: Request to Join Hybrid/Intensive Courses Synchronously via Zoom

  1. Petitions must be received by the registrar’s office no less than 2 weeks prior to the start of the face-to-face portion of the hybrid/intensive.
  2. For emergencies (death in the family, hospitalization of a dependent, cancellation of flight, etc.) that happen without full notification time to the registrar, the student is responsible for contacting the professor directly to work out a plan for joining via Zoom or missing the face-to-face portion of the course altogether. Based on the course and work completed up to this point, the professor will either work with the student to Zoom, schedule additional meeting times, or advise the student to withdraw from the course. These decisions will be made on a case-by-case basis.
  3. For sudden illness or confirmed positive test of a contagion (e.g. flu, COVID, etc), please contact the professor to request the option to Zoom. For serious illness, the professor may recommend other options to make-up the missed face-to-face portion or to withdraw from the course altogether based on the course and work completed by the student up to this point. The faculty member is required to notify the registrar’s office once he/she has given a student permission to attend via Zoom or made other arrangements. LITS cannot guarantee support for last minute decisions to allow a student zoom access.
  4. Petitions to attend via Zoom due to work, lack of childcare, scheduling conflicts, or travel expenses will NOT be approved. 
  5. In the case of inclement weather, please refer to the Inclement Weather Policy.

Petition Standards: Request to Join Face-to-Face Course Synchronously via Zoom

  1. Non-emergency petitions must be received by the registrar’s office no less than 2 weeks prior to the start of the term.
  2. If a non-residential student is in his/her final semester and requires a particular course for graduation, and face-to-face delivery is the only option available, please indicate this on the petition and secure faculty approval before submitting.
  3. If a student is enrolled in a face-to-face course and is requesting to join via Zoom for one or more class meeting times due to a medical condition, please indicate this on the petition and secure faculty approval before submitting.
  4. For sudden illness or confirmed positive test of a contagion (flu, COVID, etc), please contact the professor to request the option to Zoom. Note – There is no guarantee that a Zoom Host or Classroom Technical Assistant will be present to assist with the synchronous learning experience in these situations. LITS is not responsible for immediate response to last minute Zoom requests for face-to-face classes.

Last modified: October 3, 2023